Everything you need to know about being an exhibitor at the Riverina Field Days. A full list of Terms and Conditions is available within the application form. View Covid Saftey Plan HERE
COVID Safe Event
The Riverina Field Days are set to implement a safe event. We will continually monitor the COVID Landscape and react accordingly. Following the advice of NSW Health and State Authorities, Riverina Field Days will implement a COVID SAFE event adhering to any guidelines and restrictions in place at the time.
So what will The Riverina Field Days be doing to keep COVID Safe?
- The Riverina Field Days has a COVID Safety Plan in place and has registered with Service NSW.
- Mandatory Check in is required via the Service NSW QR code.
- Encourage visitors to purchase tickets online rather than cash sales at the gate
- We will be reminding visitors to get tested and stay at home even with the slightest of symptoms
- We’ll promote COVID safety measures and information on our website
- We’ll have signage around the event to remind patrons of good hygiene and social distancing of 1.5m
- Our only indoor space – Woodside Hall will have a COVID Marshell ensuring the hall does not exceed capacity
What we ask of Exhibitors to keep COVID Safe?
- Please display your own COVID safe advertising material/signage
- Encourage patrons to keep 1.5m apart when visiting your site
- Provide sanitiser at each stall
- We recommend all exhibitors have a COVID safety Plan in place.
Summary of what you need to know about SETTING UP AND PACKING UP
Request for Specific Sites
Upon receiving your application, an invoice will be sent for payment. Upon payment, your site will be allocated and we will advise your site number as the event draws closer. Please note: adjusting and re-allocating of site numbers is common and is subject to change. For returning Exhibitors, we will endeavour to allocate your same site if application form is received before 31st January 2022. For new exhibitors, we will try our best to accommodate of your preferred site, however this cannot be guaranteed. Should there be any issues with your allocated site, please contact our office IMMEDIATELY. If you choose a NON powered site and require power, it is the responsibility of the Exhibitor to supply their own generator.
Set up / Pack up
All exhibitors upon arrival at The Griffith Showgrounds MUST check in with the Site Office prior to setting up. This applies to anyone setting up on Thursday or early Friday morning, including any delivery drivers, hire companies etc. Please do not set up at your site without visiting the site office first.
Exhibitors are welcome to set up from the Thursday from 7am – 5pm. Prior to this can be arranged by calling 6962 1180. If you are setting up on Friday morning, gates will be open from 7am via gate 2 & 3 (via Merrigal St) only. Please be advised there are no vehicles permitted after 9am within the arena or driveaways when gates open to the public. All vehicles must leave the arena before gates open to the public.
Pack up can commence on Saturday AFTER 4pm. Under NO circumstances is pack up permitted prior to this time.
Gates for Exhibitors
Gates 2 & 3 (via Merrigal St) will be open from 7am-5pm on Thursday and again from 7am on Friday and Saturday. All other Gates will open to the public from 9am.
Vehicle access to site
NO vehicles are permitted within the arena during the event’s opening hours. Any exhibitor arriving after the opening times will be forced to leave their vehicle in the Public Car Park areas. Some exceptions could be made by contacting the site office for extenuating circumstances. A speed limit of 10 kph shall apply at all times within the confines of the field day site.
No Exhibitors are permitted to hang or stick posters/signage onto the walls of the Woodside Hall at the direction of the Showground Trust. All exhibitors, along with any products, stock, tables, rubbish, chairs etc must vacate the hall after Saturday 4pm. Woodside Hall Exhibitors must provide their own extension leads and power boards to reach the power.
Exhibitor Passes & Exhibitor Info Pack
This year Passes & Info pack will available to collect from the SITE OFFICE at the Showgrounds on THURSDAY 12th MAY 2022 and must be shown upon entry on the Friday & Saturday. If you do not show your exhibitor pass upon entry, you will be charged an entry fee. If you cannot pick up your passes on the Thursday from the site office please arrange for someone to collect.
Extra Exhibitor Passes
Within your site hire fee includes an allocated number of passes. If you wish to purchase extra passes, you can indicate on your application form or they can be purchased when you check in with the site office before setting up.
Marquee’s, Tables and Chairs
If you’re looking for marquee hire, or tables/chairs, visit our Hire Companies page for recommendations. Please liaise directly with your hire company and advise of your site number. Please remind hire companies to check in with the site office prior to setting up on your behalf.
Our Exhibitor Listing is updated regularly on our website and exhibitors will be included in the printed entry brochure if your site is secured before our deadline listed on the application form. Beyond this date, you’ll only be listed on our website.
If you have any demonstrations or something exciting to showcase throughout the 2 days , please visit our site office when setting up to advise.
Social Media Promotion
Our advertising aim is for visitors to view our website to check out what’s on and actively promote exhibitors via social media throughout the 2 days. Be sure to tag the Riverina Field Days @riverinafielddays
Hay bales are available to purchase and will be delivered to your site, but please indicate on your application form when booking your site.
The use of forklifts to set up and pack up will be available to Exhibitors from Thursday – Saturday only. Use of forklifts will be at the sole discretion of RFD Management at all times and only operated by those with a licence. Use of forklifts is on a first in first served basis. Please indicate when checking in at the site office when setting up if you require this service. The exhibitor agrees to meet the cost of loading or unloading outside these days at the rate of $100 per hour.
ATM / EFT Facilities
There will be an ATM available at the site office, however we do encourage each exhibitor to have their own EFT facilities available.
Security will be in place Thursday night, Friday night, Saturday night from 6pm-6am.
Theft, loss and/or damage
Whilst taking all care and providing security for the duration of the RFD, the Coro Club (as organiser of the Riverina Field Days) SHALL NOT be held responsible for theft, loss or damage to the exhibitors’ property whilst at the Riverina Field Days.
Exhibitors MUST have their own Public Liability insurance cover whilst on site and should complete the necessary section on the Application Form. Failure to supply this information on your form will mean you WILL NOT be able to attend.
Powered Sites & Electricity
Please ensure you are aware if your site is powered or non powered prior to setting up. If you have chosen a non powered site, you must provide your own generator. Woodside Hall Exhibitors must provide extension leads and power boards. All electrical extension leads and appliances must have current approval tags. Exhibitors must only use and operate approved portable power boards with residual current device (RCD) earth leakage circuit breaker (ELCB) protection when drawing electricity from the RFD supply grid. It is the exhibitor’s responsibility to provide generators, power boards and extension leads.
PARCLE PICK UP
We’ll pick up your customers goods and deliver to the nearest gate. Simply ask your customers to visit the Site Office to fill out a form and we’ll take care of the rest.
Cleaning your site
All exhibitors are requested to leave their site in a tidy condition. If there is not a garbage bin close to your site, please leave any rubbish, boxes etc. in a pile on one part of your site. Should your site be left in a condition which the organisers deem unacceptable you may not be invited to attend the following year.
Garbage will be collected periodically throughout the event.
Exhibitors must advise of their cancellation in writing to RFD via . Cancellations received 90-61 days prior to the field days will attract a cancellation fee of 25% of the site fee; cancellations received 60-31 days prior to the field days will attract a cancellation fee of 50% of the site fee; cancellations received within the 30 days prior to the field days will attract a cancellation fee of 100% of the site fee. Please refer to terms and conditions located in application form.
A full list of T&C’s are available on your application form.