Everything you need to know about being an exhibitor at the Riverina Field Days. A full list of Terms and Conditions is available within the application form.
2020 COVID Restrictions
Following advice from NSW Health, Member for Murray and Farrer. 1.5 m physical distance is required at all times. RFD’s will impose the 1 x 4m2 rule for the entire arena and indoor spaces and will react to any further restrictions as they arise. The RFD can safely run a community event with the assistance and support from indivuals to do the right thing.
All Exhibitors must have available Sanitiser at each site and signage. The RFD will also be promoting physical distancing. All exhibitors will be temperature checked on the Thursday during set up. All Exhibitors must check in before setting up their site for a health screening. RFD’s will also conduct random temperature checks amoungst visitors throughout the 2 days. The saftey and well-being of our community is paramount. The RFD are taking proative steps to ensure everyone feels COVID safe.
If you’re looking for marquee hire, or tables/chairs, visit our Hire Companies page for recommendations.
Our Exhibitor Listing is updated regularly on our website and you’ll be included in our printed brochure if your site is secured before our deadline listed on the application form. Beyond this date, you’ll only be listed on our website.
If you have any demonstrations or something exciting to showcase throughout the 2 days , please contact our Marketing Manager Amanda so we can promote through various channels. Note: Exhibitors must provide their own machinery for demonstration purposes.
Social Media Promotion
Our advertising aim is for visitors to view our website to check out what’s on and actively promote exhibitors via social media throughout the 2 days. Be sure to tag the Riverina Field Days #rfd2020 when posting on Facebook & Instagram and check in!
Set up / Pack up
Exhibitors can set up from the Thursday prior from 7am. If you need to load in earlier than this time, please call Roly on 0408 432 676 to arrange a time.
Pack up can commence on Saturday AFTER 4pm. Under NO circumstances is pack up permitted prior to this time. Exhibitors must remove all machinery, structures and equipment from the Site (and undertake foundation restoration) whether sold or unsold at their own cost by 17th May 2020. Beyond this date, fee’s will be incurred.
Can be collected from the site office only on Thursday prior to the event. You must ensure you collect these when you set up the day before otherwise you will be charged an entry fee without them. No Pass – No Entry. If you cannot pick up your passes on the Thursday please advise prior.
Extra Exhibitor Passes
Within your site hire fee includes an allocated number of passes. If you wish to purchase extra passes, there are discounted tickets available and can be purchased. Please indicate on your application form.
Hay bales are available for hire, these will be delivered to your site, but please indicate on your application form when booking your site, these will be delivered on the Wednesday. The Hay bales remain the property of the Riverina Field Days.
Forklifts and Crane’s
The exhibitor may use the free services of the cranes and forklifts between 9.00am and 5pm between Thursday and Monday.
In the interests of Public Safety use of cranes and forklifts will be at the sole discretion of RFD Management at all times. Use of cranes & forklifts on the actual field day dates will be at the sole discretion of RFD Management.
The exhibitor agrees to meet the cost of loading or unloading outside these times and dates at the rate of $100 per hour (or part thereof) if between 9.00am and 5pm; or at a rate of $180 per hour (or part thereof) outside working hours. These charges may vary at the sole discretion of RFD.
ATM / EFT Facilities
There will be an ATM available at the site office, however we do encourage each exhibitor to have their own EFT facilities available.
Security will be in place from Thursday night to Sunday morning.
Sharing or subletting
Exhibitors shall not assign, lease, sub-lease, on-sell or part with the possession of the whole or any part of the Site without prior written consent from RFD.
Theft, loss and/or damage
Whilst taking all care and providing security for the duration of the RFD, the Coro Club (as organiser of the Riverina Field Days) SHALL NOT be held responsible for theft, loss or damage to the exhibitors’ property whilst at the Riverina Field Days.
Exhibitors MUST have their own Public Risk Liability insurance cover whilst on site and should complete the necessary section on the Application Form. Failure to supply this information on your form will mean you WILL NOT be able to attend.
All electrical extension leads and appliances must have current approval tags. Exhibitors must only use and operate approved portable power boards with residual current device (RCD) earth leakage circuit breaker (ELCB) protection when drawing electricity from the RFD supply grid. It is the exhibitor’s responsibility to provide a single length 30 metre heavy duty/industrial lead to be used from the power outlet to the exhibitor’s location.
Cleaning your site
All exhibitors are requested to leave their site in a reasonably tidy condition. If there is not a garbage bin close to your site, please leave any rubbish, boxes etc. in a pile on one part of your site. Should your site be left in a condition which the organisers deem unacceptable you may not be invited to attend the following year.
Garbage will be collected periodically throughout the event
Exhibitors must advise of their cancellation in writing to RFD. Cancellations received 90-61 days prior to the field days will attract a cancellation fee of 25% of the site fee; cancellations received 60-31 days prior to the field days will attract a cancellation fee of 50% of the site fee; cancellations received within the 30 days prior to the field days will attract a cancellation fee of 100% of the site fee. Please refer to terms and conditions located in application form.
Water is supplied to some sites via pipes and taps for which exhibitors need their own hoses. For the supply of larger amounts of water to fill demonstration displays, the Riverina Field Days will need to organize a water tanker so prior arrangements for this service should be made with the organiser.
Vehicle access to site
NO vehicles permitted on the main roads within the Showground during the event’s opening hours. Access will be via the Public Parking areas. Any exhibitor arriving after 9 am will be forced to leave their vehicle in the Public areas. Some exceptions could be made by the gate person contacting the Organiser for extenuating circumstances. A speed limit of 10 kph shall apply at all times within the confines of the field day site.